Privacy Policy

1. Introduction

TeamMembersNow ("we", "us", "our") is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains what personal information we collect, how we use it, who we share it with, and the rights you have over your data, in accordance with the General Data Protection Regulation (GDPR) and applicable Cyprus data protection law.

2. Who We Are

TeamMembersNow is a business networking scheme based in Limassol, Cyprus. For the purposes of data protection law, TeamMembersNow acts as the data controller responsible for your personal information. If you have any questions about this policy or how we handle your data, you can contact us at [email protected].

3. Information We Collect

We collect the following categories of personal information:

• Identity and contact information: your name, business name, email address, and phone number.
• Membership information: your membership type, registration date, and payment details necessary to process your membership fee.
• Profile information: any business details, logo, or promotional material you choose to share with us for your Our Network listing or social media features.
• Event information: attendance records for the annual gala and other events, including any photographs or videos taken at these events.
• Technical information: your IP address, browser type, and browsing activity when you visit our website.

4. How We Use Your Information

We process your personal data on the following legal grounds:

• Performance of a contract: to register and administer your membership, process payments, and provide the benefits associated with your membership type.
• Legitimate interests: to promote member businesses through our website, Our Network, and social media channels (Facebook, Instagram, LinkedIn), and to improve our services.
• Consent: where you have given specific consent, such as for marketing communications or being featured in promotional material.
• Legal obligation: to comply with applicable tax, accounting, and regulatory requirements.

5. How We Share Your Information

We do not sell your personal information. We may share your information with:

• Payment processors, to securely process your membership fee.
• Social media platforms (Facebook, Instagram, LinkedIn), where you have consented to your business being featured as part of your Category Spotlight or other promotional benefits.
• Service providers who support our website, email, and membership systems, under contractual obligations to protect your data.
• Regulatory or legal authorities, where required by law.

6. Data Retention

We retain your personal information for as long as your membership is active, and for a reasonable period afterwards to comply with our legal, accounting, and reporting obligations, or to resolve disputes. Where you cancel your membership, we will retain the minimum information necessary for these purposes and delete the remainder in accordance with our data retention procedures.

7. Cookies

We may use cookies to collect information about your browsing activities on our website. Cookies are small files placed on your device that help us understand website usage and improve your experience. You can manage or disable cookies through your browser settings; please note that some website features may not function properly if cookies are disabled.

8. Your Rights Under GDPR

Under the GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request erasure of your data, subject to our legal and contractual obligations.
• Restrict or object to certain types of processing.
• Request portability of your data in a structured, machine-readable format.
• Withdraw consent at any time, where processing is based on consent.
• Lodge a complaint with the Office of the Commissioner for Personal Data Protection in Cyprus, or your local supervisory authority.

To exercise any of these rights, please contact us at [email protected].

9. Data Security

We take appropriate technical and organisational measures to protect your personal information against unauthorised access, disclosure, alteration, or destruction. Our website is secured with HTTPS encryption, and we regularly review our security practices to ensure the ongoing protection of your data.

10. Children's Privacy

TeamMembersNow membership is only available to individuals aged 18 and over, in line with our Terms & Conditions. We do not knowingly collect personal data from individuals under the age of 18.

11. Marketing Communications

With your consent, we may send you updates about TeamMembersNow events, benefits, or community news. You can withdraw your consent and unsubscribe from marketing communications at any time by contacting us at [email protected].

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page, and we encourage you to review this policy periodically.

13. Contact Us & Complaints

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at [email protected]. If you are not satisfied with our response, you have the right to lodge a complaint with the Office of the Commissioner for Personal Data Protection, Cyprus.

14. Related Policies

This Privacy Policy applies alongside our Terms & Conditions and Code of Conduct, which together govern your membership and use of TeamMembersNow's website and services.